In other words, you're using an outdated definition of what it means to be productive:
1. The process of producing more output with less input: "working harder."
2. The art of accomplishing more with less time and less energy, achieved by learning new ways of doing things.
Which one would you rather use?
Continue Reading "Why you don't have time to save time" »
After learning David Allen's Getting Things Done from Eric Mack for a year, I had a problem: on any given day, I had way more things marked as "due" than I could possibly get done. I dealt with it by taking all my incomplete items at the end of each day and changing the due date to the next day -- you can imagine how well that worked out.
...times 20, but better-defined
This continued until I realized something: I was putting due dates on a lot of things that weren't really due that day. This not only overloaded my to-do list, but gave me the extra mental stress of filtering my tasks, asking "Is this really due today?"
Here's how I solved this: by distinguishing between "due" and "like to do."
Continue Reading "GTD: How to prevent an overload of "due today"" »
I've been astonished to find that many Notes users don't have access to the Workspace by default. Most of my life life in Notes is lived out of this view, and I can't imagine working without it.
Continue Reading "The most useful view in IBM Lotus Notes that you're not using" »
1. Turn on bookmarks
To do this, open the "View" menu and select "Dock the Open List." I know that doesn't make any sense, but I just deliver the mail.
2. Create new bookmarks
In addition to the default bookmarks, you can create your own. To do that, just click the tab you want to bookmark, hold down the mouse button, and drag the tab onto the bookmarks bar:
And there's your new bookmark!
3. Turn on large icons
Let's face it, we're not getting younger, so using larger bookmark icons can really help. Just right-click the bookmarks bar and select "Use Large Icons."
'Til next time!
P.S. Want to discuss this, offer other great Lotus Notes tips, or ask for more? Connect with eProductivity on Facebook and Twitter!
This is a situation I've seen at many of the companies I've consulted for: a lot of stuff gets moved around, emailed, minuted, and checked off, but there's very little accomplished.
To understand this, let me tell you a story:
Pretend I'm a manager, and I walk into my office full of bright, eager employees and announce we're going to build a bridge. They all set off right away to put in 10-hour days with smiles on their faces, merrily getting ready to make the best bridge they can build.
Can you think of a more productive, ideal workplace? Everyone's happy and working hard.
There's just one problem: no one knows what kind of bridge we're building. One person's working on a little stone arch, and another's designing the next Golden Gate. We all have different ideas of how wide and long and high to make it, using what materials, and even whether to make an arch or suspension bridge or something else.
There's a crucial question that hasn't been answered: what are we trying to accomplish?
I've found that a lot of problems are solved by asking this simple question. Having a shared, clearly-defined idea of where to head (not to mention how to get there) prevents a lot of wasted time and effort, and also creates a shared sense of purpose and camaraderie.
This is for you personally as well. If you don't have a clear idea of what you're aiming for, you'll have a hard time trying to hit it.
So, do you and your team know what you're doing?
P.S. eProductivity was designed to nurture this kind of thinking. For example, when you create a new Project, eProductivity asks you, "What's the successful outcome? Describe as if already done; what would that look like?" This is meant to encourage you to think in terms of what will be true once you've done this thing. This approach helps keep you focused; plus, it automatically gets your brain thinking about how to achieve that outcome.